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Tutor Terms

Last updated: June 17, 2022

The words used in this agreement have the following meanings:

Principal Tutors” means Principal Tutors Ltd whose registered office is 20-22 Wenlock Road, London, England, N1 7GU Company Registration Number 11419630.
Tutor” means the Tutor selected by Principal Tutors to provide tuition to the Student
Client (s) means the student, parent of the student or the student’s representative to whom the Tutor agrees to provide tutoring services
Student means the person who is being tutored by the Tutor.
Principal Tutors Child Protection Policy as stated separately
Platform means a third-party tuition business management software for the purposes of scheduling lessons, invoicing of Clients and payments to Tutors and Principal Tutors.
Introduction means the introduction of a Client requiring tuition services to a Tutor via the exchange of contact details to both parties via the Platform
Invoice means an invoice created by the Platform, based on data supplied by the Tutor and Principal Tutors for the tuition fees payable by the Client comprising of the Tutor’s fees and Principal Tutor’s fee.

The parties agree as follows:
1. Introduction
1.1. The terms of this Agreement (and any amendments to such terms as previously notified to the Tutor) will apply to all current and future Introductions accepted by the Tutor.
1.2. The Tutor may accept an Introduction either verbally or in writing and once accepted agrees to provide tutoring services for the Client in accordance with the following terms of this Agreement.
1.3. There is no obligation on Principal Tutors to provide the Tutor with an Introduction and no obligation on the Tutor to accept any Introduction.
2. Accepting an Introduction
2.1 Following the acceptance of an Introduction, the Client’s contact details will be released to the Tutor.
2.2 The Tutor should contact the Client as soon as possible and no later than 24 hours of receiving the contact details.
2.3 Should the Client be satisfied with the Tutor as their provider of tuition services the Tutor and the Client will agree a mutually convenient time slot and location for the tutoring to take place or online tutoring platform in the case of online tuition.
2.4 The Tutor should advise Principal Tutors as soon as possible and no later than 24 hours after receiving the contact details from Principal Tutors, regarding the time, location and start date for the tuition as arranged between the Tutor and the Client.
2.5 If the Tutor is unable to contact the Client within 24 hours of receiving their contact details, the Tutor will advise Principal Tutors.

3 Tutoring
3.1 Principal Tutors is responsible for finding Clients an appropriate Tutor for their specific requirements, and can accept no responsibility for the style or content of the tutoring sessions; the teaching methods and teaching manner are at the Tutor’s discretion for which the Tutor is fully responsible.
3.2 Any teaching material, equipment, books or software required by the Tutor to carry out the tutoring is for the Tutor to obtain at their own cost.
3.3 It is expected that the Tutor is up-to-date with the relevant syllabus, curriculum, or course requirements including the requirements of any relevant examination board or other regulatory body for any examination, qualification or other standard the Student is working towards. Any training or knowledge update costs which the Tutor incurs in order to remain fully proficient are to be paid for by the Tutor.
3.4 To prepare for the first tutoring session, the Tutor is expected to obtain as much information as possible about the Client’s requirements prior to the first tutoring session.
3.5 Principal Tutors is responsible for providing a Platform (for the purposes of Tutors to record their schedules and hours taught and for the facilitation of payments to Tutors directly and Principal Tutors directly, via a payment splitting at source approach to billing
3.6 The Tutor agrees to use the Platform for the provision of regular and timely Student feedback, which will be forwarded to the Client together with the Client’s Invoice.

4 Termination of Tuition by the Client
4.1 If the Client wants to terminate the tuition with the Tutor on a permanent basis, the Client must give at least 7 days notice to the Tutor and Principal Tutors.

5 Termination of Tuition by the Tutor
5.1 In the event that the Tutor feels that they are not a suitable tutor for the Student in terms of experience or competence (or if there are unforeseeable circumstances e.g. sickness, personal) after the initial tutoring sessions, the Tutor must inform Principal Tutors giving 7 days notice of termination. If Principal Tutors finds an alternative tutor for the Client during the notice period, the Tutor may be released from the 7 day notice period.
5.2 Principal Tutors may also waive the notice requirement where both the Tutor and the Client agree (1) it is in the Client’s best interests, or (2) that the Tutor is not the most appropriate Tutor for the Student.
5.3 The Tutor also has the “right of substitution”. If the Tutor is temporarily or permanently unable to proceed tutoring, a Tutor can substitute a tutor (“Substitute”) of equal or superior skill and competence to continue the tutoring provided that the Tutor has given a minimum of 7 days notice to Principal Tutors of the proposed substitution in writing. Either the Substitute must contact Principal Tutors (or alternatively Principal Tutors may contact them if the Substitute has given permission to be contacted). Principal Tutors will complete a screening process with the substitute within 7 days of the proposal for the Substitute. If the Substitute is approved by Principal Tutors having passed the screening and vetting process, Principal Tutors will propose the Substitute to the Client. Following a substitution, the substitute will become the Student’s new tutor.

6 Changes to Tutoring Sessions and Holidays.
6.1 In the event of unforeseen circumstances or unavoidable appointments, a minimum of 48 hours notice has to given to the Client (and Principal Tutors if possible) and the Tutor will try to reschedule the session at the earliest date.

7 Capacity
The Tutor should keep Principal Tutors reasonably informed of their availability to accept new Introductions.

8 Tuition Fee
Principal Tutors will agree with the Client an hourly fee (inclusive of the Tutor’s fee and Principal Tutor’s commission) before the Introduction commences. The Tutor’s fee will be communicated to them in writing during their on-boarding process.
9 Private Arrangements
9.1 The Tutor is not permitted to make private arrangements for tuition with Clients introduced to their Tutor by Principal Tutors.
9.2 If the Tutor does make a private arrangement, the Tutor will be liable to account to Principal Tutors for all sums received from the Client without deduction. No further Introductions will be made to such Tutor.
9.3 If the Tutor receives a referral enquiry from a Client, the Tutor must advise the Client that Principal Tutors be contacted in the first instance to arrange the tuition and such tuition must be arranged and billed through the Platform.

10 Payment
10.1 Principal Tutors will provide Introductions for Clients and Students to Tutors and vice versa. A fee structure will be agreed between Principal Tutors and the Client which must not be changed without written authority of Principal Tutors.
10.2 Principal Tutors will make available a Platform through which a Tutor can record data such as their schedule and hours taught. This data will be combined with Client data obtained from Principal Tutors to produce invoices to the Client for the tuition fee (which includes the Tutor’s fee and Principal Tutor’s fee)
10.2.1 The Tutor will record their schedule and hours taught on the Platform after each tutoring session in the interest of timely invoicing to Clients.
10.2.2 Once a Tutor has recorded a lesson as taken place, the Platform will raise an invoice to the Client automatically.
10.3 Principal Tutors payment terms for Clients are 3 days.
10.4 The Tutor’s fees will be paid to them directly from the Client via the digital platform
10.5 The Platform is linked to Stripe, a third-party payment provider, and The Tutor’s fee will be paid into the Tutor’s Stripe account 3 days after the Client pays their invoice.
10.6 Stripe will pay out to a Tutor’s bank account on the 15th and the last day of each month.
10.7 Late payment by Clients may result in a delay of payment to Tutors.
10.8 The Tutor must not bill the Client via any means other than via the Platform.
10.9 Payment of Tutor’s fees may be delayed if the hours submitted to the Platform contain incorrect information or if it is submitted late.

11 Employment Status
11.1 The Tutor acknowledges that they are self-employed under a contract with the Client to provide tutoring services to the Student and as such is responsible for paying any taxes and national insurance contributions which are due whether in the United Kingdom or elsewhere in relation to the payments received via Principal Tutors under this Agreement.
11.2 The Tutor will indemnify Principal Tutors in respect of all and any income tax and national insurance contributions which are attributable to the Tutor but which are paid by Principal Tutors on the Tutors behalf together with any interest or penalties thereon.

12 School or Other Educational Institution Teachers
In the interests of confidentiality and good practice, if the Tutor is a teacher at a school, college, university or other educational institution, Principal Tutors will not place Students with the Tutor if they attend the school, college, university or other educational institution where the Tutor works as a teacher, and the Tutor is expected to keep Principal Tutors informed of any such educational institutions at which the Tutor currently teaches.
13 Exclusion of Liability
Principal Tutors does not accept any liability to the Tutor, the Client, the Student or any third party for any claims arising out of or related to the carrying out of the Introduction by the Tutor. The Tutor agrees to indemnify Principal Tutors in respect of any claims for which they are found to be liable. Nothing in this agreement shall operate to exclude or limit either party’s liability for death or personal injury, fraudulent acts or omissions or any other liability which cannot be excluded by law.
14 Confidentiality
14.1 Save as required by law, the Tutor undertakes that they shall not at any time during this agreement, and for a period of five years after termination of this agreement, disclose to any person any confidential information concerning the business, affairs, customers, Clients or suppliers of Principal Tutors.
14.2 The Tutor shall not use Principal Tutors’ confidential information for any purpose other than to perform the Tutor’s obligations under this agreement.

15 Data Protection Act
Principal Tutors will use any Tutor data that it has collected for the purposes of the services that it provides only. The Tutor consents to the use of their personal data by Principal Tutors for the purpose of effecting introductions to Clients, for billing and fee collecting purposes and to enable Principal Tutors to contact the Tutor from time to time.

16 Child Protection
16.1 The Tutor agrees that they will read and follow the Principal Tutors Child Protection Policy.
16.2 The Tutor and the Client are responsible for finding and agreeing on a suitable environment in which tuition can take place, the Tutor having taken into account and at all times following the guidance set out in the Principal Tutor’s Child Protection Policy.

17 Entire Agreement
Unless otherwise agreed in writing by Principal Tutors, the terms of this agreement shall prevail over any other terms or conditions put forward by the Tutor and such terms may be altered from time to time provided any such change has been notified to the Tutor.

18 Approval
Acceptance of our services will be taken to represent agreement to the terms of this agreement.